Employment

Clarice & Robert H. Smith Educator

The National Sporting Library & Museum (NSLM) in Middleburg, Virginia seeks an outgoing, dynamic communicator with experience in museum education to serve as the Clarice & Robert H. Smith Educator. The Clarice & Robert H. Smith Educator is responsible for overseeing public programs and the visitor experience for NSLM audiences of all ages. This position expands external partnerships to create an enriching visitor experience and establishes critical community outreach to educate and engage a variety of audiences. This position oversees the NSLM’s Visitor Services staff (5 part-time employees).

Major Responsibilities:

            Educator (60%)

• Develops K-12 educational programs which meet Virginia’s SOL standards
• Collaborates with NSLM staff to create robust calendar of public programs (about 100 per year)
• Attends, oversees, and works the programs designed
• Schedules public and private tours with NSLM staff
• Identifies partner organizations to create and implement collaborative programming events that would enhance the role of the NSLM as an educational resource
• Represents the NSLM where appropriate at various professional organization meetings/conferences, program partner meetings, and program-related community organizations
• Works with the Membership & Events Manager to implement programs and the Marketing Manager to promote programs on social media
• Develops and conducts regular tours for audiences that include adults and school groups
• Identifies and books speakers for NSLM programming
• Manages Education budget

            Visitor Services Manager (35%)

• Supervises, interviews, and trains Visitor Services staff
• Develops a volunteer program to assist with events such as openings and outreach, as well as educational programs and docent-led tours
• Provides support for large group tours & school group visits as needed
• Oversees NSLM Gift Shop, including inventory of merchandise and weekly cash reporting/cash drawer reconciliation
• Oversees and trains staff on POS system

            John H. Daniels Fellowship Advisor (5%)

• Supervises the John H. Daniels Fellowship Program, including advertising for and reviewing all applications
• Serves as staff liaison to the John H. Daniels Fellowship Committee of the NSLM Board of Directors
• Collaborates with Librarians to facilitate research of John H. Daniels Fellows

Work schedule: 9:00am to 5:00pm, Monday through Friday. Additional hours will depend upon events scheduled. Rotating weekend work schedule (on average, 6 weekends per year).

Minimum Qualifications:

• Bachelors degree in history, art history, or a related subject area
• Two years of experience providing educational support in a museum setting
• Experience in classroom teaching or public speaking
• Customer service and point of sale software experience
• Excellent computer skills, including expertise in email, calendaring, word processing (preferably MS Word), and spreadsheet (preferably MS Excel) software

Preferred Qualifications:

• Masters Degree in history, art history, museum studies, or a related subject area
• Three or more years of experience designing educational programs in a museum setting
• Experience managing a budget on a departmental level
• Experience with social media and digital communication tools

Physical Requirements:

Must be able to perform the duties of the position, including the ability to stand and sit for extended periods of time, and to lift up to 30 pounds

Compensation:

$40,000 to $47,000 annual salary
50% employer paid health insurance
IRA retirement plan with 3% match

Application:

To apply, send resume, cover letter and references to info@nationalsporting.org. For full consideration, apply by April 12, 2019.

Development Associate

The National Sporting Library & Museum (NSLM) in Middleburg, Virginia seeks a Development Associate. This position focuses on the NSLM’s membership program, oversees the organization’s CRM database, assists with planning and execution of special events, and oversees digital communication through eblasts and social media. The Development Associate will be detail-oriented with the ability to meet deadlines, have excellent computer skills, and be a strong writer.

Major Responsibilities:

Membership (55%)

• Coordinate timely mailing of membership renewal reminders and thank you letters for all donations
• Maintain donor database through data entry for membership renewals, donations, ticket purchases, event attendance, etc.
• Write solicitation and thank you letters, newsletter articles, materials for sponsorship solicitations, etc. as directed by the Associate Director for Development
• Provide mailing lists to Marketing Manager for newsletters, event invitations, etc.
• Provide member email addresses for MailChimp
• Assist with donor pipeline management
• Monthly updates to member listing on NSLM website
• Assist with gift membership program
• Weekly updates to membership list provided for Front Desk Staff
• Assist with Annual Appeal Campaign
• Research prospects for membership and sponsorship
• Contact members to ensure their information is up-to-date
• Assist with tax acknowledgement letters
• Work collegially with other NSLM staff members to benefit programs to support NSLM membership
• Provide support for Corporate Membership Campaign
• Oversee SITK (Stay in the Know) cards
• Utilize all NSLM events to raise awareness of the membership program and increase member numbers

Events (20%)

• Provide assistance for Open Late concert series, donor dinners, and exhibition opening receptions
• Coordinate food and beverages for all exhibition openings and educational programs (Coffee with the Curator, lecture receptions, etc.)
• Assist with Polo Classic
• Coordinate online ticket sales through database
• Coordinate parking pass and ticket mailings
• Coordinate event volunteers
• Coordinate all kitchen needs (tablecloths, liquor cabinet, plastic ware, etc.)

Digital Marketing (20%)

• Coordinate all email communications from organization, to include bi-monthly eblasts about upcoming events and programs, Polo event sales promotion, press releases, etc.
• Oversee NSLM social media channels, esp. Facebook and Instagram, and use these to promote the organization, exhibitions, and all special events and educational programs
• Assist Marketing Manager with adding special events and programs to NSLM’s website

Other (5%)

• Collect mail from Post Office daily
• Timely return of emails and phone calls
• Proofread materials including Newsletter, donor listings, invitations, brochures, catalogues, wall label text, etc.

Work schedule: 9:00am to 5:00pm, Monday through Friday. Additional hours will depend upon events scheduled. Rotating weekend work schedule (on average, 6 weekends per year).

Minimum Qualifications:

1-2 years work experience
Associate’s degree
Excellent computer skills, including expertise in email, calendaring, Microsoft Office Suite (esp. Excel), mail merge, picot tables, and Google Docs
Experience with social media (esp. Facebook and Instagram) and digital communication tools (NSLM uses MailChimp)
Detail oriented with ability to work independently with multiple priorities and deadlines
Strong interpersonal skills
Well versed in phone etiquette

Preferred Qualifications:

Bachelor’s degree in history, art history, museum studies, or a related subject area
3+ years experience in a customer/donor facing role
Experience in non-profit development, esp. at an art museum
CRM database experience (NSLM uses eTapestry)
Experience with CMS systems (NSLM uses Expression Engine)
Knowledge of Abode Creative Suite

Physical Requirements:

Must be able to perform the duties of the position, including the ability to stand and sit for extended periods of time, and to lift up to 30 pounds

Compensation:

• $38,000 to $43,000 annual salary
• 50% employer paid health insurance
• IRA retirement plan with 3% match
• 10 days vacation, 7 days sick leave annually

Application:

To apply, send resume, cover letter, three references, and writing sample to roconnor@nationalsporting.org. For full consideration, apply by April 21, 2019. No phone calls please.

The Temporary/Seasonal Art Handler assists curatorial and facilities staff to install and deinstall exhibitions, adjust overhead lighting, pack and unpack artwork, and safely transport artwork.

Reports to: Collections Manager

Hours: 40 per week (typically 9 am – 5 pm) / 2-3 weeks per exhibition. Additional and/or other hours may apply.  Possible weekend and evening hours.

Responsibilities:

Safely handle art using best practices and adherence to NSLM standards for (including but not limited to):

• Pick-ups and deliveries: understand how to properly load/unload a truck and keep artwork secure and stable during transport; ensure artwork is stored safely in the NSLM facility.
• Packing/unpacking/crating: using proper archival materials and those appropriate to the medium/surface/condition and fragility of the item
• Installation of objects ranging from paintings and sculptures of all sizes, to mixed media works of all descriptions, in an institutional setting with the ability to select the proper hardware as needed.
• Safely and responsibly drive trucks carrying property of high value.
• Work both individually and as part of a team to accomplish projects.
• Properly follow safety procedures for moving and storing artwork.
• Other projects as assigned.

Qualifications:

• Minimum 2 years art handling experience required; preferably in a museum/institution, high-end gallery, or other art-service company.
• Experience driving 12-16 foot box trucks preferred.
• Must be able to lift 50 lbs and climb 10' ladder.
• Understanding and ability to articulate art handling best practices for packing/crating, transportation, shipping, and installation.
• Strong initiative and work ethic with flexibility to respond to and take action in changing circumstances, often under pressure.
• Ability to work in a team format with sensitivity to a variety of personalities or independently with equal productivity.
• Excellent communication and comprehensions skills; able to interpret detailed instructions.
• Working familiarity with basic hand tools, power tools, and equipment.

To Apply:
Submit cover letter, resume, and two reference names with contact information, via email to info@NationalSporting.org

Deadline: February 15, 2019

https://www.dropbox.com/s/hyj1x3wsdgqbr73/Membership%20%20Events%20Assistant%209.2017.pdf?dl=0

Facilities Manager Assistant

Primary Purpose:

The Facilities Assistant position assists the Facilities Manager with all aspects of monitoring, maintenance and repair of the NSLM buildings and grounds, which is comprised of three main buildings. Primary duties include performing minor repairs, maintenance, housekeeping and organizing to include helping with diagnosing problems that need to be resolved for proper operations; and assisting with set up/take down for events, meetings and exhibitions.

Reports to: Facilities Manager

Hours: Part time, 2-3 days/week, typically 7:00 AM – 3:30 PM.  Additional and/or other hours may apply.  Possible weekend and evening hours.

Responsibilities:

Be available to learn all components of the facilities with attention to detail, recording and report findings to Facilities Manager
Demonstrate care around contents of the Library and Museum
Learn and understand the daily checks of equipment, spaces and grounds.  Lighting, Door/Hardware, HVAC equipment, electrical, plumbing, landscaping, finishes, and others.
Initiative to take corrective action to remedy issues that do not need prior approval
Be responsive to emergency situations on occasion to help remedy the cause
Follow instructions and communicate back to Facilities Manager
Maintaining clean and orderly spaces in all areas

Duties:

Walk through each building checking each area and associated equipment, general conditions of each space to determine if all systems and spaces are operating correctly or need attention, reporting findings to manager
Walk grounds to assess the conditions and report to manager
Conduct and/or provide assistance with small projects, minor repairs, diagnosing troubles and maintenance conducted in-house
Assist with overseeing subcontractors, provide access and provide help when needed
Monitor status of climate control equipment and monitoring software
Minor cleaning and maintaining order in all areas
Conduct facilities duties when management is off site

Required Education/Experience:

High School.  Trade schooling in related fields a plus. (Carpentry, plumbing, electrical, etc.)
General handyman skills
Competent with power and hand tools
Ability to measure, complete simple calculations, read and use basic instruments
Have basic/general computer skills

Skills and performance expectations:

Anxious to learn, be trained and make NSLM the best it can be
Possess general maintenance skills, carpentry skills, janitorial skills and the ability to push, pull, and lift heavy objects up to 50 pounds. Should be comfortable climbing ladders.
Be trainable to conduct routine inspections, minor adjustments, maintenance items, small projects, clean work areas, safe surroundings and continual communication with facilities manager.
Being available when asked to help out with unscheduled occurrences

New Assignments: As assigned by the Facilities Manager.