Careers with the National Sporting Library & Museum
The NSLM is currently seeking candidates for the following positions:
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The National Sporting Library & Museum (NSLM) is looking for a dynamic and personable individual to join our team as the George L. Ohrstrom, Jr. Curator of Library Collections. The position oversees the Library’s F. Ambrose Clark Rare Book Room, two Reading Rooms, and the Archives, and reports to the Executive Director. This position requires experience with researching, handling, and interpreting museum objects or rare books. This is a forward-facing role, representing the NSLM’s mission and the Library’s significant collections, with a focus on attracting broader communities.
Responsibilities include designing and presenting exhibitions drawing from the Library collections dating back from 1523 to the present, incorporating Museum holdings and exhibition themes when possible, with an emphasis on the quality and variety of fine examples in the NLSM’s rare book collection. Additionally, this position works with the Education department to create engaging adult and K-12 programs to foster sustainable engagement with Library materials for future generations.
Other important core duties include researching and conducting topical presentations, as well as developing and giving tours to a variety of audiences. The George L. Ohrstrom, Jr. Curator of Library Collections plays an integral role in development efforts in the form of private tours to current and prospective donors, targeted outreach efforts, and special events.
The Curator of Library Collections hones internal policies and procedures to increase the visibility of collection materials to the public. The position leads the Library’s efforts to maintain object security, manage the reference desk, oversee interlibrary loans, and provide individualized research support to NSLM John H. Daniels Fellows and Library visitors.
In addition to encouraging in-person experiences, this position prioritizes digitization of unscanned works with a goal of broader collections access, from scholastic to browsing purposes. A book cradle digitization station, flatbed scanner, and camera, as well as training in or supervision thereof are available.
The Curator of Library Collections reaches out to rare books, equestrian, angling, and other field sport communities to encourage visits, promote the use of archival resources, and support scholarship which incorporates materials from the NSLM collections, providing both digital and in-person access.
Knowledge of cataloging standards and the ability to write bibliographically accurate descriptions of rare books, manuscripts, and related printed collectible materials for social media, membership communication, and other publications is preferred.
The Curator of Library Collections conducts cataloging into NSLM’s proprietary database, Soutron Global. Professional development will be provided to learn about and improve upon the current system.
The ability to write professional and engaging descriptions of collection items for social media, membership communication, presentations, newsletters, and other publications is required.
In conjunction with the Board of Directors, the Curator of Library Collections will work directly with the Library & Book Acquisitions Committee regarding book acquisitions, public programs such as lectures, the duplicate book sale, and exhibitions for the Forrest E. Mars, Sr. Exhibit Hall. The individual will work with rare book dealers and auction houses to achieve collection development goals. The position will oversee the John H. Daniels Fellowship Program and will contribute to grant writing efforts with the development, education, and curatorial teams.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Enjoys formal and informal public speaking and interactions.
• Interprets and shares the significance of the F. Ambrose Clark Rare Book Room collections for sporting history, rare book studies, equine studies, and related disciplines. Shares these interpretations with public and private audiences.
• Has familiarity with bibliographical references, collations and formats, and provenance research in addition to identifying antiquarian book-making techniques.
• Prepares and oversees book repairs and restoration to be undertaken by outside restorers.
• Creates exhibits, guides, and other publications relating to rare books and archives. Manages stack maintenance and space for the F. Ambrose Clark Rare Book Room, archives, and Library collections.
• Experience conducting formal and informal presentations including tours is essential. Conducts research, especially to establish provenance, publication, and exhibition history of loans or appraised property, maintaining the highest standard of completeness and accuracy.
• Enters and edits catalog text in Soutron, ensuring catalog data is accurate and recorded in a timely manner.
• Able to lift boxes of material, up to 50 pounds.
• Travel possible including auctions, book fairs, and donor relations.
• Other related duties as assigned.
Experience / knowledge handling museum objects or rare books.
Experience with digitization processes and equipment.
Proficiency in a language other than English.
A minimum of five years of working with collections.
We seek qualified applicants who also bring perspectives and experiences that will enrich and strengthen our organization. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals. Please include your salary history and references. Contact: email@example.com.
Certified Public Accountant/Administrator
The National Sporting Library & Museum, a dynamic 501(c)3 with a $3-million budget seeks an innovative certified public accountant/administrator with non-profit experience to provide critical evidence-based thinking. This individual is responsible for budgeting, forecasting, and monitoring day-to-day business and accounting functions/operations, including payroll, credit, point-of-sale transactions, cash and investments, bookkeeping, and account reconciliations. The position serves as liaison to NSLM’s external auditors and makes reports to the Executive Director and Board of Directors. The position reports to the Executive Director.
- Maintains the accounting system and processes, including accounts payable and receivable, bank deposits, cash management; and point-of-sale and website transactions
- Produces monthly closes and provides financial statements and analysis.
- Processes time records and payroll for all full-time, part-time, and temporary employees.
- Develops annual operating budget with Executive Director, staff, and Board of Directors.
- Oversees management and financial reporting of grants and restricted funds.
- Prepares internal and external financial and regulatory reports for the Library & Museum.
- Ensures sound cash management and supervision of bank accounts, including endowment.
- Reconciles all cash and investment accounts and records on a timely basis.
- Maintains banking relationships.
- Directs the transfer of funds between Museum cash and investment accounts, in consultation with the Executive Director (and Board, as required).
- Prepares checks, payments, and bank deposits.
- Monitors and maintains all contractual agreements and pay schedules.
- Establishes procedures to ensure that all assets and liabilities are accurately recorded and are reconciled to supporting internal and independent documentation.
- Facilitates the annual audit and preparation of all required materials.
- Prepares and manages the Museum’s Form 990 and related tax and information returns.
- Implements, maintains, and monitors the total financial accounting systems and the internal controls over financial assets and records.
- Directs the establishment, documentation, and fulfillment of accounting policies and procedures, as required, and exercises policy direction over the conduct of accounting operations throughout the organization.
- Manages and fulfills all payroll functions.
- Manages employee benefits (health insurance and SIMPLE-IRA).
- Manages property insurance.
- Facilitates new employee set-up and orientation with the Executive Director and senior staff
- Tracks employee vacation, holiday, sick, and bereavement time to ensure compliance and reporting.
- Advises on appropriate property and hearth insurance coverage.
- Bachelor’s degree in in Accounting or Finance.
- Minimum of 5 years of progressively responsible accounting and financial management experience in a non-profit environment.
- Solid expertise with QuickBooks required, plus other accounting software systems.
- Thorough familiarity with HR processes, including payroll and benefits administration.
- Understanding of Generally Accepted Accounting Principles (GAAP) and accounting standards.
- Experience with automated financial systems, Excel reports, and website data management tools is also required.
- Capable of translating complex information into digestible data and recommendations.
- Ability to maintain a flexible attitude and troubleshoot.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of stakeholders.
- Work cooperatively with others to set goals and enhance organizational development.
- Must be attentive to detail and to overarching goals and able to thrive in a multi-tasking, fast-moving environment.
- Demonstrates resourcefulness in setting priorities.
- Able to perform tasks independently, accurately, reliably, and in a timely manner.
Salary commensurate with experience. Please send a cover letter and resume to firstname.lastname@example.org for consideration.
The Visitor Services Associate is the first point of contact for all visitors to the National Sporting Library & Museum. Ideal candidate will have excellent communication skills and enjoy interacting with the public. Candidate must be comfortable with greeting visitors, answering questions, and sharing information about NSLM programming, collections, events, and membership. As NSLM educational programming continues to expand, ideal candidate will be eager to assist with tours and programs.
Primary duties include greeting and monitoring all visitors; answering phones; processing book and merchandise sales; daily open and close procedures; and assisting with other administrative tasks as required.
- Greet all visitors and introduce them to the NSLM and current exhibitions. Answer questions related to programming, exhibitions, and collections.
- Process Admission Sales.
- Track and record daily attendance.
- Monitor visitors on security cameras as they proceed through building.
- Complete daily opening and closing procedures for museum building, to include open and close walk-throughs of public spaces.
- Stock brochures, catalogues, giftshop items, and supplies at Front Desk.
- Process Merchandise Sales.
- Answer phones and act as main reception for NSLM campus Thursday–Sunday.
- Promote programming and encourage all visitors to join NSLM membership.
- Assist processing online giftshop orders.
- Assist with administrative tasks.
Basic computer skills and proficiency in Microsoft Word required. Proficiency in Microsoft Excel preferred. Previous volunteer or work experience with a non-profit, library, museum, or educational organization preferred but not required. Must be capable of working independently and as part of a team.
Part-time, up to four days a week: Thursday–Sunday: 9:45am – 5:15pm.
Submit cover letter, resume, and two reference names with contact information, via email to info@NationalSporting.org