Careers with the National Sporting Library & Museum
The NSLM is currently seeking candidates for the following positions:
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Certified Public Accountant/Administrator
The National Sporting Library & Museum, a dynamic 501(c)3 with a $3-million budget seeks an innovative certified public accountant/administrator with non-profit experience to provide critical evidence-based thinking. This individual is responsible for budgeting, forecasting, and monitoring day-to-day business and accounting functions/operations, including payroll, credit, point-of-sale transactions, cash and investments, bookkeeping, and account reconciliations. The position serves as liaison to NSLM’s external auditors and makes reports to the Executive Director and Board of Directors. The position reports to the Executive Director.
- Maintains the accounting system and processes, including accounts payable and receivable, bank deposits, cash management; and point-of-sale and website transactions
- Produces monthly closes and provides financial statements and analysis.
- Processes time records and payroll for all full-time, part-time, and temporary employees.
- Develops annual operating budget with Executive Director, staff, and Board of Directors.
- Oversees management and financial reporting of grants and restricted funds.
- Prepares internal and external financial and regulatory reports for the Library & Museum.
- Ensures sound cash management and supervision of bank accounts, including endowment.
- Reconciles all cash and investment accounts and records on a timely basis.
- Maintains banking relationships.
- Directs the transfer of funds between Museum cash and investment accounts, in consultation with the Executive Director (and Board, as required).
- Prepares checks, payments, and bank deposits.
- Monitors and maintains all contractual agreements and pay schedules.
- Establishes procedures to ensure that all assets and liabilities are accurately recorded and are reconciled to supporting internal and independent documentation.
- Facilitates the annual audit and preparation of all required materials.
- Prepares and manages the Museum’s Form 990 and related tax and information returns.
- Implements, maintains, and monitors the total financial accounting systems and the internal controls over financial assets and records.
- Directs the establishment, documentation, and fulfillment of accounting policies and procedures, as required, and exercises policy direction over the conduct of accounting operations throughout the organization.
- Manages and fulfills all payroll functions.
- Manages employee benefits (health insurance and SIMPLE-IRA).
- Manages property insurance.
- Facilitates new employee set-up and orientation with the Executive Director and senior staff
- Tracks employee vacation, holiday, sick, and bereavement time to ensure compliance and reporting.
- Advises on appropriate property and hearth insurance coverage.
- Bachelor’s degree in in Accounting or Finance.
- Minimum of 5 years of progressively responsible accounting and financial management experience in a non-profit environment.
- Solid expertise with QuickBooks required, plus other accounting software systems.
- Thorough familiarity with HR processes, including payroll and benefits administration.
- Understanding of Generally Accepted Accounting Principles (GAAP) and accounting standards.
- Experience with automated financial systems, Excel reports, and website data management tools is also required.
- Capable of translating complex information into digestible data and recommendations.
- Ability to maintain a flexible attitude and troubleshoot.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of stakeholders.
- Work cooperatively with others to set goals and enhance organizational development.
- Must be attentive to detail and to overarching goals and able to thrive in a multi-tasking, fast-moving environment.
- Demonstrates resourcefulness in setting priorities.
- Able to perform tasks independently, accurately, reliably, and in a timely manner.
Salary commensurate with experience. Please send a cover letter and resume to email@example.com for consideration.
George L. Ohrstrom, Jr. Head Librarian
The National Sporting Library & Museum (NSLM) seeks a dynamic and personable individual with rare book knowledge and/or experience to oversee the F. Ambrose Clark Rare Book Room collections, library, and archives. This position, which reports to the Executive Director, will partner with the Development, Curatorial, Education, and Marketing Departments in promoting the collections to researchers, the public, and the greater sporting community.
The individual hired will be a representative of the Library’s collections and will prioritize engagement with all its audiences in formal and informal ways. Interactions will include conducting topical presentations, and public tours, and individualized research support. The Librarian will play an integral role in development efforts in the form of private tours to current and prospective donors, targeted outreach efforts, and special events. The new hire will design and present engaging exhibitions and programs drawing on all collections with an emphasis on the variety and quality of fine examples in the NLSM’s rare book collections.
This Librarian will develop internal policies and procedures to increase the visibility of collection materials to the public. The position will also lead the Library’s efforts to maintain object security, manage the reference desk, and oversee interlibrary loans.
The Librarian will reach out to rare books, equestrian, angling, and other field sport communities to encourage visits, promote the use of archival resources, and support scholarship which incorporates materials from the NSLM collections. In addition, a priority will be to attract broader communities. This position requires familiarity with rare books and with methods for providing digital and in-person access to those materials.
The Librarian will be expected to conduct minimal cataloging. Knowledge of cataloging standards and the ability to write bibliographically accurate descriptions of rare books, manuscripts, and related printed collectible materials for social media, membership communication, and other publications is required.
In conjunction with the Board of Directors, the Librarian will work with the Library & Book Acquisitions Committee regarding book acquisitions, public programs like lectures, the duplicate book sale, and exhibitions for the Forrest E. Mars, Sr. Exhibit Hall. The individual will work with rare book dealers and auction houses to achieve collection development goals. The position will oversee the Fellowship Program and will contribute to grant writing efforts with the development, education, and curatorial teams.
ESSENTIAL DUTIES & RESPONSIBILITIES:
• Enjoys formal and informal public speaking and interactions.
• Interprets and shares the significance of the F. Ambrose Clark Rare Book Room collections for sporting history, rare book studies, equine studies, and related disciplines. Share these interpretations with public and private audiences.
• Applies detailed knowledge of bibliographical references, collations and formats, and provenance research in addition to identifying antiquarian (16th -19th century) book-making techniques including types of paper, watermarks, illuminated manuscripts, leathers and vellums, bookbindings, fore-edge paintings, embroidered bindings, color-plate books, copper-plate engravings, etchings, and woodblocks.
• Prepares and oversees book repairs and restoration to be undertaken by restorers. Creates exhibits, guides, and other publications relating to rare books and archives. Manages stack maintenance and space for the F. Ambrose Clark Rare Book Room, archives, and Library collections.
• Conducts research, especially to establish provenance, publication, and exhibition history of loans or appraised property, maintaining the highest standard of completeness and accuracy.
• Enters and edits catalog text in Soutron, ensuring catalog data is accurate and recorded in a timely manner.
• Able to lift boxes of material, up to 50 pounds.
• Travel possible including auctions, book fairs, and donor relations.
• Other related duties as assigned.
• Experience working for a Rare Book Seller specializing in Antiquarian books; Special Collections department in a University Library, Research Library, or other higher Library setting.
• Demonstrates experience specifically with early printed books.
• Proficiency in French, German, Italian, or Latin.
We seek qualified applicants who also bring perspectives and experiences that will enrich and strengthen our organization. In your resume and cover letter, please highlight the most relevant qualifications you would bring to this position based on the posting, and tell us how your background, perspective, and experience will help us fulfill our mission and meet our goals. Contact: firstname.lastname@example.org.
The Visitor Services Associate is the first point of contact for all visitors to the National Sporting Library & Museum. Ideal candidate will have excellent communication skills and enjoy interacting with the public. Candidate must be comfortable with greeting visitors, answering questions, and sharing information about NSLM programming, collections, events, and membership. As NSLM educational programming continues to expand, ideal candidate will be eager to assist with tours and programs.
Primary duties include greeting and monitoring all visitors; answering phones; processing book and merchandise sales; daily open and close procedures; and assisting with other administrative tasks as required.
- Greet all visitors and introduce them to the NSLM and current exhibitions. Answer questions related to programming, exhibitions, and collections.
- Process Admission Sales.
- Track and record daily attendance.
- Monitor visitors on security cameras as they proceed through building.
- Complete daily opening and closing procedures for museum building, to include open and close walk-throughs of public spaces.
- Stock brochures, catalogues, giftshop items, and supplies at Front Desk.
- Process Merchandise Sales.
- Answer phones and act as main reception for NSLM campus Wednesday – Sunday.
- Promote programming and encourage all visitors to join NSLM membership.
- Assist processing online giftshop orders.
- Assist with administrative tasks.
Basic computer skills and proficiency in Microsoft Word required. Proficiency in Microsoft Excel preferred. Previous volunteer or work experience with a non-profit, library, museum, or educational organization preferred but not required. Must be capable of working independently and as part of a team.
Part-time, Weekends; Weekdays on-call; 9:45am – 5:15pm. More hours may be available as NSLM moves into the next phase of opening.
Submit cover letter, resume, and two reference names with contact information, via email to info@NationalSporting.org