Employment

General Overview

The Visitor Services Associate is the first point of contact for all visitors to the National Sporting Library & Museum. Ideal candidate will have excellent communication skills and enjoy interacting with the public. Candidate must be comfortable with greeting visitors, answering questions, and sharing information about NSLM programming, collections, events, and membership. As NSLM educational programming continues to expand, ideal candidate will be eager to assist with tours and programs. 

Primary duties include greeting and monitoring all visitors; answering phones; processing book and merchandise sales; daily open and close procedures; and assisting with other administrative tasks as required. 

Responsibilities: 

• Greet all visitors and introduce them to the NSLM and current exhibitions. Answer questions related to programming, exhibitions, and collections.
• Process Admission Sales.
• Track and record daily attendance.
• Monitor visitors on security cameras as they proceed through building.
• Complete daily opening and closing procedures for museum building, to include open and close walk-throughs of public spaces.
• Stock brochures, catalogues, giftshop items, and supplies at Front Desk.
• Process Merchandise Sales.
• Answer phones and act as main reception for NSLM campus Thursday–Sunday.
• Promote programming and encourage all visitors to join NSLM membership.
• Assist processing online giftshop orders.
• Assist with administrative tasks.

Basic computer skills and proficiency in Microsoft Word required. Proficiency in Microsoft Excel preferred. Previous volunteer or work experience with a non-profit, library, museum, or educational organization preferred but not required. Must be capable of working independently and as part of a team. 

Hours:
Part-time, up to four days a week: Thursday–Sunday: 9:45am – 5:15pm.

Salary: $14/hour 

To Apply: 
Submit cover letter, resume, and two reference names with contact information, via email to info@NationalSporting.org 

The National Sporting Library & Museum (NSLM) is seeking a Rare Book and Archival Digitization Technician to digitize rare books, archival documents, and ephemera as well as other materials in the NSLM’s holdings. The Technician will work directly with staff and gain instruction and hands-on experience with digital media scanning, post-processing, archival upload, and collections care. The Technician will document their learning experience, track their time, provide social media content, and contribute a blog(s). Successful candidates must thrive on working independently.

Coursework experience in at least one course in Graphic Design or Digital Photography is preferred. Due to a generous donation, this is a temporary, paid hourly, non-exempt, in-person position.

This position reports to the George L. Ohrstrom, Jr. Curator of Library Collections.

$14/hour; schedule negotiable.

How to Apply:

Interested candidates should submit an application form, cover letter, and resume, via email to: info@nationalsporting.org

General Overview:

The Development Operations Coordinator (DOC) supports the NSLM Development Team, while providing administrative and logistical support to the President & CEO. This position maintains the donor database by entering and updating constituent information, managing contact reports, and inputting all donations. The DOC is also responsible for managing member information, giving histories, and all correspondence related to giving. The DOC researches donors using the available tools, identifying prospects, and creating profiles on donors for upcoming visits and events.  This role also supports the Development & Events Manager and Education Manager in the strategic planning and production of events and programs.

A successful candidate will be proactive, have strong problem-solving abilities, and be able to utilize strong administrative, organizational, and diplomatic skills. Teamwork is required on tasks, projects, and initiatives that further the NSLM’s mission and goals.

Development/Membership

• Process all gifts in Raiser’s Edge NXT, assisting the bookkeeper and Director of Development in tracking gifts to maintain a global understanding of NSLM income streams
• Maintain donor database
• Manage membership renewal process through weekly direct mailings and merged email correspondence, including updating membership recognition on website and in publications
• Assist with donor pipeline management by researching prospects, entering contact reports, and assigning after actions to NSLM staff as directed
• Track outstanding invoices for sponsorship and pledges as directed by the Director of Development, managing receipt correspondence for all gifts including end of year tax acknowledgment letters
• Assist in producing membership and giving reports for Board presentations, NSLM Magazines, annual report, and any other time under direction of the Director of Development and President & CEO

Admin

• Provide executive support to the President & CEO including
  • Scheduling, preparing reports, providing logistical support for meetings and gatherings including travel arrangements and reservations
  • Coordinating food, beverage, and vendors for small prospect dinners and events at the offsite executive residence, including picking up/sourcing items from necessary locations
  • Manages expenses, including collecting receipts, coding expenses and submitting to bookkeeper, tracking all expenses and submitting for personal reimbursement as needed, reconciling monthly P&L and submitting quarterly expenses for Advancement reimbursement.
• Manage a variety of office procedures and daily operations, including photocopying, filing, check requests, parcels and correspondence, answering inquiries via telephones and email, routing invoices, and collecting & reviewing mail
• Act as liaison between departments to facilitate communication with Board; create and compile mailings, and assemble of the Board reports for three annual Board meetings

Events

• Assist with planning and execution of events, exhibition openings, educational programs, and Board meetings including
  • Booking and liaising with vendors
  • Managing guest lists including prospect research
  • Managing logistical needs such as obtaining ABC licenses, permits, and sponsorships as needed

Other Requirements:

• Highly detail-oriented
• Must be team-oriented
• Excellent writing and verbal skills
• Able to comfortably engage with donors at all levels
• Serve as an on-and off-site representative to educate the public about the NSLM and solicit support
• Minimum of 2 years experience 

Technical Skills Required:

Microsoft Office Suite (including Word, Excel, and Outlook); mail merging; mass email tools; CRM Database familiarity

Salary

$45,000-50,000 salary commensurate with experience.

To Apply

Send cover letter and resume to ETye@nationalsporting.org.

General Overview: The Graphic Design Coordinator will possess strong graphic design capabilities, including internet, social media, and print. The candidate will maintain unified branding for the National Sporting Library & Museum. They will work directly with all departments in designing, producing, and distributing visual content to support programs, exhibitions, events, and the NSLM mission. Such assignments include exhibitions, programs, events, sponsorships, fundraising, and magazines.

Key traits for success in this position include being deadline-oriented, proactive, a good problem solver, outstanding project management skills, and someone who thrives in a collaborative, team environment. This candidate must enjoy juggling multiple responsibilities and working hard to support their colleagues.

This is a full-time exempt salaried position and, on occasion, may require working more than 40 hours a week to complete a project or event. The Graphic Design Coordinator reports directly to the Education and Marketing Director.

Major Responsibilities:

• Design, schedule, and maintain digital content to include the NSLM website, weekly e-blasts, social media (Facebook, Instagram, and YouTube), and online calendar posts
• Design a three-time-per-year magazine and the annual report
• Coordinate with the Development department to create events, fundraising, and membership materials
• Coordinate with the Curatorial department to design and produce support materials including academic catalogues and didactics
• Coordinate with the Education and Marketing Director to design and produce support materials including program branding and promotion, family guides, and kids’ activities
• Create printed promotional materials such as outdoor banners, invitations, mailers, rack cards, and brochures
• Create timelines and independently manage projects from concept until inception
• Work with vendors, from estimates to completion of design projects
• Package and distribute press releases in conjunction with the Education and Marketing Director
• Maintain media contracts, adhere to advertising schedules, and design layouts in conjunction with Education and Marketing Director

Skills Requirements:

• Must be highly adaptable and thrive in a fast-paced environment
• Must be able to create timelines, set schedules, and meet deadlines independently
• Strong written and oral communication skills
• Adobe Creative Cloud Suite
• Strong computer skills in Microsoft Office
• Meta/Facebook Business Suite
• Basic knowledge of photography and video production
• Ability to adapt to the needs of the position
• WordPress, HTML, and CSS (skills are a plus)
• Google Analytics (experience is a plus)

Other requirements:

• 2 years of experience in a related field
• Project management experience
• Strong graphic design skills

Salary:

$40,000–45,000 depending upon experience

To apply:

Candidates must send a cover letter, resume, salary history, and references to JBanner@NationalSporting.org